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Wacton Village Hall Trustees
Minutes of Meeting on 12th September 2016

Present: Calvin Goreham (Chair), Don Baker, Peter Jacques, Bob Tingley, Rev. Heather Wilcox and Peter Reason,

1. Apologies: None

2. Minutes of meeting on 18th July were agreed and signed.

3. Matters Arising:

(i) River Bank
PJ has undertaken emergency repairs within the restrictions imposed by the Environment Agency.

(ii) Computer Club
The date advertising the session in the current Sexton's Wheel was incorrect. A bill from BT has been received covering 10 months broadband use. This will paid from the grant.

4. Matters for Consideration:
The event on 10th September raised a number of issues.
(a) The hall and toilets were left in a filthy condition. PR to contact the caterers who hired the hall for their version of events. A deposit was not held due to a similar event with the same caterer passing off without incident. In the future such events will routinely attract a deposit.
(b) the inadequacy of the hand-driers may contribute to the waste of toilet tissue, a feature noted at many previous events.
(c) the provision of a mobile bar by the caterer led to the social club asserting its sole right to sell alcohol at the hall. Trustee(s) to seek clarification from the SNC Licensing Officer.

5. Correspondence: None

6. Treasurer's Report:
The Acting Treasurer, CG, presented the figures as follows;
the two deposit accounts each contain a total £15040.97; there is £1900.51 in the current account and £1445.88 in the BACs payments account.

7. Building Progress:
A float gauge has been fitted to the oil tank and access steps erected to the rear store room.

8. A.O.B. None
A Parish Councillor has requested permission to locate a carousel or a leaflet rack for public information in the hall foyer. The concern is that there is no obvious space for either option and such information would only be accessible to current users of the hall, a small proportion of the target audience.
An offer has been received for purchase of the wooden tables and trestles. No merit in selling could be identified by the committee.
DB has concluded his discussions over the tariff currently applied to the hall. The Variable Electricity Plan Nightsaver (Economy 7) will be replaced by the more appropriate single rate meter.

9. Date of next meeting – 17th October at 19.30pm.
Meeting concluded at 20.45