General Data Protection Policy
Data protection is
about protecting people’s privacy. As well as large corporate
organisation it is also applicable to community groups who are
required to draw up their own policies. It is at the heart of
data protection law, including the new General Data Protection
Regulation (GDPR) that came into force in May 2018.
This statement is to
inform you of what happens to any personal data that you provide
What personal data will the Trustees hold? This may include; your
name and address, telephone numbers and email address, if you
have made a booking to use the hall’s facilities and may
include your bank account details. The information we hold will
have been provided by you and only obtained for the purposes of
hiring the village hall. We only collect data for which we have
a functional use and no data is collected unnecessarily.
Where do we store
this data? We take privacy very seriously this information is
held securely with the Bookings Clerk. It will either be held
electronically or in paper form. Records kept electronically are
password protected. Paper documents will be held in a locked cupboard.
How long will we keep this data? Financial data will be held for
up to 6 years in accordance with legal requirements. Other data
will only be held for as long as we have reasonable need.
What do we do with this data? We only use this data for the reasons
it has been collected and will not be shared with anyone else.
What are your rights?
As a data subject you have detailed rights including: right of
access to your own personal data, right of correct, erasure and
to object to the processing of your personal data. You have the
right to lodge a complaint with the regulator, the Information
Commissioners Office (ICO)
What are the implications
if you do not provide the data required? You may not be able to
book the village hall facilities.
If you require further information regarding this, please contact
the booking clerk whose contact details can be found on the website.
of Trustees Meetings