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General Data Protection Policy

Data protection is about protecting people’s privacy. As well as large corporate organisation it is also applicable to community groups who are required to draw up their own policies. It is at the heart of data protection law, including the new General Data Protection Regulation (GDPR) that came into force in May 2018.

This statement is to inform you of what happens to any personal data that you provide to us.
What personal data will the Trustees hold? This may include; your name and address, telephone numbers and email address, if you have made a booking to use the hall’s facilities and may include your bank account details. The information we hold will have been provided by you and only obtained for the purposes of hiring the village hall. We only collect data for which we have a functional use and no data is collected unnecessarily.

Where do we store this data? We take privacy very seriously this information is held securely with the Bookings Clerk. It will either be held electronically or in paper form. Records kept electronically are password protected. Paper documents will be held in a locked cupboard.
How long will we keep this data? Financial data will be held for up to 6 years in accordance with legal requirements. Other data will only be held for as long as we have reasonable need.
What do we do with this data? We only use this data for the reasons it has been collected and will not be shared with anyone else.

What are your rights? As a data subject you have detailed rights including: right of access to your own personal data, right of correct, erasure and to object to the processing of your personal data. You have the right to lodge a complaint with the regulator, the Information Commissioners Office (ICO)

What are the implications if you do not provide the data required? You may not be able to book the village hall facilities.
If you require further information regarding this, please contact the booking clerk whose contact details can be found on the website.


Minutes of Trustees Meetings