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May AGM

 


Wacton Village Hall Trustees
Minutes of Meeting on 19th June 2017

Present: Calvin Goreham (Chair), Don Baker, Peter Jacques [PJ], Peter J. Reason [PJR] (Secretary), Pat Reynolds [PR] (Treasurer), Rev. Heather Wilcox and Bob Tingley

1. Apologies: None

2. Minutes of the normal meeting and the AGM on 15th April were agreed and signed.

3. Matters Arising:
It was clarified that the possible resumption of Film Night was an external initiative and not one that demands action by the committee.

4. Matters for Consideration: None

5. Correspondence:
An email has been received by PJR from Tharston W.I. noting that the only substantive reservation they have in continuing to hire the hall for their meetings is the poor lighting between the car park and the hall entrance. The problem will be considered but as the route is an unlit public footpath there is little obvious that the committee could do to improve the position.

6. Treasurer's Report:
The financial position was as follows;
the two deposit accounts each contain a total £15046.00; there is £1296.37 in the current account and £2015.77 in the BACS payments account. It was decided to transfer £1000 from the BACS to the General account.
Thanks was expressed to the church for the donation of £20 in recognition of the free use of the hall and equipment for the fete on 9th June

7. Building Progress:
The further repair to the toilet has now proved successful. CG noted that he might have access to a steel door to replace the damaged one at the rear of the hall. It was decided to proceed with the fixing of a Dado rail at top of window level in the main hall to enable the hanging of decorations and temporary signs by users without damage to paintwork.

8. A.O.B.
CG provided the committee with specimens of the promotional leaflet started but not completed some months ago. It was approved and he will print a limited number after minor modification for distribWacton Village Hall Trustees
Minutes of Meeting on 19th June 2017

Present: Calvin Goreham (Chair), Don Baker, Peter Jacques [PJ], Peter J. Reason [PJR] (Secretary), Pat Reynolds [PR] (Treasurer), Rev. Heather Wilcox and Bob Tingley

1. Apologies: None

2. Minutes of the normal meeting and the AGM on 15th April were agreed and signed.

3. Matters Arising:
It was clarified that the possible resumption of Film Night was an external initiative and not one that demands action by the committee.

4. Matters for Consideration: None

5. Correspondence:
An email has been received by PJR from Tharston W.I. noting that the only substantive reservation they have in continuing to hire the hall for their meetings is the poor lighting between the car park and the hall entrance. The problem will be considered but as the route is an unlit public footpath there is little obvious that the committee could do to improve the position.

6. Treasurer's Report:
The financial position was as follows;
the two deposit accounts each contain a total £15046.00; there is £1296.37 in the current account and £2015.77 in the BACS payments account. It was decided to transfer £1000 from the BACS to the General account.
Thanks was expressed to the church for the donation of £20 in recognition of the free use of the hall and equipment for the fete on 9th June

7. Building Progress:
The further repair to the toilet has now proved successful. CG noted that he might have access to a steel door to replace the damaged one at the rear of the hall. It was decided to proceed with the fixing of a Dado rail at top of window level in the main hall to enable the hanging of decorations and temporary signs by users without damage to paintwork.

8. A.O.B.
CG provided the committee with specimens of the promotional leaflet started but not completed some months ago. It was approved and he will print a limited number after minor modification for distribution. Related to publicity, PJR is to enquire of the Social Club whether they wish their contact details to be included on the hall website.
Finally, the committee received the resignation of Don Baker who is leaving Wacton for London. He became a trustee in 2014 but prior to that was a committee member and electrician on phase 2 of the building construction. Thanks for his enormous contribution were offered by all the Trustees.


9. Date of next meeting – 17th July at 19.30pm.

Meeting concluded at 20.15

ution. Related to publicity, PJR is to enquire of the Social Club whether they wish their contact details to be included on the hall website.
Finally, the committee received the resignation of Don Baker who is leaving Wacton for London. He became a trustee in 2014 but prior to that was a committee member and electrician on phase 2 of the building construction. Thanks for his enormous contribution were offered by all the Trustees.


9. Date of next meeting – 17th July at 19.30pm.

Meeting concluded at 20.15