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May AGM

 

Wacton Village Hall Trustees
Minutes of Meeting on 16th January 2017

Present: Calvin Goreham (Chair), Peter James Reason (Secretary), Peter Jacques and Bob Tingley

1. Apologies: Rev. Heather Wilcox and Don Baker. It was proposed by CG and seconded by PJ that Pat Reynolds should join the committee and that he should take on the post of Treasurer. This was approved unanimously.

2. Minutes of the meeting on 19th December were agreed and signed.

3. Matters Arising:

(i) X-Box and Computer Club
CG has been approached by SNC to report on how successful the club had been and the reasons for its termination. The opportunity will be taken to clarify the status of the X-Box and to that end PR will visit the SNC offices and speak directly to the officer involved with Governance.

(ii) Asset List
The present list dates from 2011 and is consequently incomplete and also shows no valuations. It was decided that a weekend working party would devote its time to the compilation of an up-to-date register

(iii) Electricity Supply
An agreement to transfer supply to Extra Energy from Eon has been finalized. This will occur on 29th January.

4. Matters for Consideration:

(i) New Year's Eve Party
This hire had been unsatisfactory for the Village Hall. The club had booked 6 hours but including preparation time and clearing up had been in occupation for at least 20 hours. They have been told that any future hire will be charged at regular prices. Note was also made of the damage to the floor caused by the mobile disco and the residues left by the tape used to secure the flex. Much time had been spent by trustees since to remove it with only partial success.

5. Correspondence: None

6. Treasurer's Report:
The Acting Treasurer, CG, presented the figures as follows;
the two deposit accounts each contain a total £15044.03; there is £1972.74 in the current account and £1416.78 in the BACS payments account.

7. Building Progress:
The new lantern at the bottom of the access steps has now been fully installed and the carpet tiles in the Saltiel Room have been cleaned.

8. A.O.B. - None

9. Date of next meeting – 20th February at 19.30pm.

Meeting concluded at 20.30