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May AGM

 

Wacton Village Hall Trustees

Minutes of Meeting on 18th April 2016

Present: Calvin Goreham (Chair), Don Baker, Peter Jacques, Peter Reason and Bob Tingley.

1. Apologies: None.

2. Minutes of meeting on 14th March were agreed and signed.

3. Matters Arising:
PJ provided and update on the stream bank repair. Before any remedial work can proceed a wildlife survey must be completed to determine whether Water Voles, a protected species, are present. PJ will seek estimates for the consultancy. The discussions he has had with DEFRA indicates that the department will only approve the use of natural materials for stabilization. Until this work has been completed road pins and warning tape will be erected to keep parked cars 1.5m away from the kerb edge.

4. Matters for Consideration: None.

5. Correspondence:
An email from the Social Club secretary, Suzie Mulhall, on 5th April contains a list of items for further discussion with the trustees. She will be requesting a date for a meeting in due course.

6. Treasurer's Report:
The Acting Treasurer, CG, presented the figures to 16th March as follows;
the two deposit accounts each contain a total £15037.45; there is £3801.42 in the current account and £1215.06 in the BACs payments account.

7. Building Progress:
The hinges on the loft hatch have been replaced; Steamy Windows have repaired the bottom hinge to the main door and installed a restrainer to prevent 'over opening'; a reducer has been added to the fan in the gents' toilet allowing the attachment of a duct; DB has started PAT testing the small appliances.

8. Date of next meeting – 16th May at 7.30pm. AGM followed by normal meeting.

Meeting concluded at 20.45