WACTON VILLAGE HALL TRUSTEES
A.G.M. 18th May 2014
Present: Calvin Goreham, Bob Tingley, Peter Reason, Vera Cruikshank,
Sue Beare (also as Parish council Rep) Rev. Heather Wilcox (also
as Church Rep) Don Baker.
There were 2 members of the public present for the AGM
The minutes of the 2014 AGM were accepted and signed.
Matters arising: Election of trustees: There are 7 trustees
and we could have 9. It would be useful to recruit some younger
people. We need to keep a place for a Treasurer – Peter
to ask Peter Jakes. Vera to see whether one of the Whitings
would agree to join. If not Pete to contact people who had hired
the Hall to seek help.
Chair Report: Attached. Also attached pie chart showing lettings
Draft accounts: were accepted and will be passed to the auditor
Election of Trustees: Sue Beare Proposed and Don Baker seconded
that all trustees be re-elected. Passed without dissent.
Election of Officers:
Chair: Calvin Goreham, Booking Clerk: Pete Reason, Secretary:
Sue Beare, Temporary Treasurer: Calvin Goreham, Events Co-ordinator:
All elected without dissent.
Meeting closed at 7.45
Village Hall Committee Meeting Monday 18th May 2015
Minutes of Last meeting: 20th April Accepted and signed.
Matters Arising: A) Agreed to accept quote of £500 from
aja/w to assess the village hall acoustics. Sue to contact and
book visit, Don and Bob to attend. Don to find a copy of plans.
B)rm to follow up Water meter request. C) Date for Ashley George
changed to July 11th
Treasurers Report: Copy h/w.
Building Progress: Almost ready to lay concrete pad, more hard
core would be beneficial before ready mix. Calvin to check car
park is strong enough to support mixer lorry. If not long pipe
will be needed. Pete Worrel may be able to help with pouring
on Tuesday or Wednesday.
Bird proofing still required when all fledglings flown.
Events: Ashley George evening 11th July advertised well, some
tickets sold. Need to sell 25 to break even.
July 19th Family Fun day: Need to get Rounders gear from Hempnall
School. Sue . Calvin/Bob to fix BBQ. Charcoal from Calvin /Sue.
Consider Music with deck amp etc. Bob has generator
Agreed not arrange further events until early October.
AOB. we need to refresh list of trustees and sign it
Next meeting 22nd June
Meeting ended 8.30pm